Ensure Accuracy + Speed With Document Scanning Software

The thing is, with changing compliance requirements and customer demands, manual identity verification just won’t cut it for businesses any more. In fact, in the banking sector, over half of institutional banks spend between $1500 and $3000 for KYC processes.

So, what’s the solution? Enter automated document scanning software. 

This tool can verify a large number of identity documents in a cost-effective manner. Not only does this reduce costs, but it also helps enhance the customer experience and keep organizations compliant with regulations. 

If you’re wondering how to choose the right solution for your organization, let’s explore that together.

What is document scanning software?

Document scanning software is a helpful tool that can convert documents like papers, receipts, and images into electronic files that can be stored on a computer or in the cloud. It uses a scanner or a mobile device camera to capture the document image and then applies OCR technology to recognize the text and convert it into a searchable and editable format. This software can benefit businesses that need to digitize and manage large volumes of business documents, improve document security and accessibility, and reduce paper clutter and storage costs.

Types of document scanning software

There is no shortage of document scanning software in the market with varying capabilities. But in general, these solutions can be divided into on-device, cloud-based, and self-hosted. 

Let’s have a look at the difference between the three.

On-device document scanning software

On-device document scanning software is a great solution for those requiring high speed and reliability without needing a network connection. With this, users can easily scan and digitize documents directly on their devices without the need for additional hardware or an internet connection. 

This is particularly useful when internet connectivity is limited or unreliable, such as in remote areas or during travel. Users can effortlessly scan documents and save them on their devices, ensuring their information is always accessible and secure.

Cloud-based document scanning software

Cloud-based document scanning software may be available as a SaaS solution or installed in user systems, but the key difference is that these cloud services store scanned documents in the cloud. Due to the nature of it, organizations can be sure they will never run out of storage and can be accessed from anywhere in the world. 

Most cloud-based software vendors offer a pay-as-you-go model, which means these solutions offer reduced storage costs over on-premise solutions even in the long run. BlinkID (which we’ll touch on later) offers you the freedom to access it from anywhere with an internet connection, providing you with unparalleled flexibility and convenience. You no longer have to worry about local installation or maintenance and can easily scale up usage as needed.

Self-hosted document scanning software

This software gives you the freedom to install it onto your own servers or cloud infrastructure, so you can have complete control over your data. It’s perfect for organizations that need to comply with strict regulations or prioritize data privacy. 

You can rest assured your documents are protected from unauthorized access or potential threats. Moreover, you can customize the software to suit your needs, making document management a breeze and improving overall efficiency.

What are some features to look for in document scanning software?

If you’re interested in document scanning software, you should know there are many standard and advanced features to consider. You need to consider a few important factors to choose the best scanning software for your needs.

Document capture

This is one of the core functionalities of most document scanning software systems. The solution should be able to capture images of paper documents with cameras or other scanning devices in high quality and without missing any details.

Integrations

Modern workplaces rely on many different tools for their activities and processes, and the document scanning solution must be able to integrate into this workflow. Sharing scanned digital files (like images) with these tools should be easy without importing them manually.

OCR (Optical Character Recognition) capabilities

With OCR or Optical Character Recognition capabilities, the scanning software can recognize the letters and numbers on the documents. 

But more importantly, OCR capabilities are commonly used for faster data entry. For instance, when onboarding visitors to an exhibit or bringing guests to your office, the staff won’t have to manually type in the guest information to their CRM. They can scan their visiting or other ID cards, and the software will automatically enter the information.

Workflow automation

Automating workflows is crucial in the current business landscape. With document scanning software that includes this feature, you can expedite your workflows with features like bulk scanning or document sharing, and empower your staff to focus on important tasks that require their expertise and attention.

Auto-cropping and straightening

When scanning a document, sometimes they may capture things around the document, or the scan may not be straight. If your scanning solution has editing capabilities like auto-cropping and straightening, it will automatically correct these defects and give you a clear scan.

Document editing and annotation

Scanned documents are not always just stored; sometimes, they have to be edited or filled in. If your document scanning software supports editing and annotating scanned documents, you can avoid taking a printout of the files.

Best document scanning software in 2023

If you need a straightforward solution with powerful features, here’s the top choice for the best document scanning software.

Microblink

Microblink offers exceptional document scanning software that can benefit businesses in numerous ways. Our solutions are tailored to meet different use cases and requirements. 

For example, BlinkID is a top-notch document scanning software that enables users to easily scan identity documents. Additionally, BlinkID Verify provides efficient identity document verification that can be incredibly useful for businesses that require it.

BlinkID is one of the best document scanning software available in the market, offering exceptional scanning capabilities that can capture high-quality identity documents irrespective of lighting, document orientation, or camera angle. Users can simply hold the ID in front of the camera, and the software will take care of the rest.

BlinkID Verify is a highly advanced solution that uses machine learning and is trained on over 450,000 ID documents. The product supports over 2,500 documents from more than 140 countries and is up to 5 times faster than the competition.

An added benefit of Microblink is that both of these solutions can be easily integrated into existing workflows or applications. Microblink offers SDKs and APIs for BlinkID and supports Android, iOS, Flutter, and more. This means you can seamlessly incorporate Microblink’s solutions into your existing systems and enjoy maximum benefits with minimum hassle.

Is document scanning software worth it?

If your business deals with a lot of documents, document scanning software can be a game changer. It not only reduces the workload for employees but also automates several processes like client onboarding, customer verification, data entry, and more. That’s why you need to choose a solution that seamlessly integrates into your existing workflows and enhances your productivity. 

Is manual document verification taking up too many resources in your organization? Get in touch with our sales team and experience the magic of BlinkID Verify.